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Horizontal Page and Document Sections

Occasionally, you need one page of a document that is horizontal. It could be a large image, a graph or a data table, for example. Or maybe some part of your document needs to be in two columns. A third example is a situation where you do not want some pages to display a header or footer. Perhaps it's a page that is meant to be printed separately, or an attachment, for example.

You may also have come across a document with a horizontal table on a normal vertical page that fills only half the page, but the whole page is reserved for the table. This really catches the eye.

Next, let's learn how to flip individual pages to another orientation. For this, we will use the Word function to split the document into sections, i.e. add section breaks. By splitting the document into sections, you can arrange each section as you need it.

Video

The Objective

We will format the sleep diary in the document on its own horizontal page. The addition of the section breaks causes difficulties to the page numbering, so after setting the horizontal page layout, the page numbering in the document has been corrected:

Task: Make sure the formatting characters are visible

Adding section breaks is much easier if you can see the section breaks. Make sure that the formatting characters are visible. The easiest way to see that formatting characters are visible is usually by the line breaks at the ends of lines, such as the line break at the end of the heading line in the “Sleep Diary” template below.

Info: Formatting symbols, what are they?

Formatting symbols (also known as non-printing characters or paragraph marks) are visual indicators that represent the formatting applied to the text in a document. These symbols do not appear when the document is printed but become visible when you enable them. At first, these characters may seem confusing—spaces, for example, appear as dots between words. However, you’ll get used to them quickly!

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Why Formatting Symbols Are Useful:

Troubleshooting: They allow you to see hidden formatting issues, such as extra spaces, unnecessary paragraph breaks, or incorrect use of tabs.
Precision in Formatting: They help ensure consistent formatting across your document, especially when dealing with complex layouts or when collaborating with others.
Document Layout Control: Understanding where these symbols are used helps in controlling the layout, like preventing unwanted page breaks or maintaining proper alignment.
Efficiency: They can speed up the editing process by making it easier to spot and correct formatting errors.

Most common non-printing characters

#### Space	Välilyönti muotoilumerkki
#### Non-breaking space	Sitova välilyönti muotoilumerkki
#### Line break	Rivinvaihto muotoilumerkki
#### Paragraph break	Kappalevaihto muotoilumerkki
#### Page Break	Sivunvaihto muotoilumerkki
#### Section Break	Osanvaihto muotoilumerkki

Line break (`Shift + Enter`) vs paragraph break (`Enter`)

A line break does not start a new paragraph. It can be used, for example, to create a multi-line heading with several lines in the same heading. It can also be used in lists to add line breaks under a single bullet point.

Section Break

A section break can be used to divide a document into different sections. We will review section breaks and their usage in more detail in the Horizontal Page and Document Sections chapter.

Osanvaihto valintanauhalla

Section breaks do not have a keyboard shortcut. You can find this option on the ribbon. Select the **Layout** tab, **Page Setup** group → **Breaks** → **Section Breaks**.

Space (`Space`) vs Non-breaking space (`Ctrl + Shift + Space`)

Non-breaking space adds a space that keeps words or characters together on the same line, preventing them from being separated by a line break (e.g. a phone number will not break even if the line changes).

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You can also insert a non-breaking space from the ribbon: On the **Insert** tab, in the **Symbols** group, on the **Symbol** menu, click the **More Symbols** button.

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The non-breaking space can be found on the Special Characters tab. You can add the character by selecting it and pressing the Insert button.

Page Break (`Ctrl + Enter`)

A page break is necessary when you want to start a new page in a document without affecting the content or formatting of the previous page.

The page break can also be found on the ribbon.

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Click the Page Break button in the Pages group on the Insert tab.

Task: Display the section number

It is also useful to define a section number to be displayed in the status bar. If you wish, you can do this as follows.

Task: Add the first section break

In order to “isolate” the sleep diary on its own horizontal page, we need two section breaks: one before and one after the page. We now add the first section break so that the it starts a new page and the heading “Sleep diary” is at the top of the page.

Model:

Task: Change page to horizontal

Next, make the pages horizontal, starting from the “Sleep diary” page. (You will notice that the following pages also turn horizontally. We will correct this in a moment.)

Model:

Task: Add another section change

In order to turn the pages after the sleep diary back vertical, we add another section break to the document at the end of the sleep diary table. Model:

Task: Turn the remaining pages vertical

All pages of the document, starting with the sleep diary, are horizontal. Now that we added the second section break, we can turn the remaining pages vertical.

Model:

Task: Format the table

The sleep diary table still has a vertical page width. Format the table to make efficient use of the space of the horizontal page. In the model, rows have been added to the table so that the space is fully occupied (9 rows have been added). In addition, the last column has been widened.

Task: Fix page numbering

The addition of section breaks causes confusion in page numbering. In practice, you will notice that the page numbers have disappeared from two of the pages and the page numbering starts again from page 7.

This is due to the addition of sections. The page numbers need to be corrected in two ways:

Each section now has its own page numbering. (This is why the page numbering starts at the beginning.)
In each new section, it is specified that the header on the first page is different. (This is why the page numbering does not appear on two pages.)

The following corrections must be made to both new sections.

An example of a working page numbering:

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Opening the header

Open the header in the familiar way. First, fix the page with the sleep diary. To get started, double-click on the header of the page. You can now fix the settings on this page.

When you go to fix the last section, you can double-click on the top of the page that starts with the heading “Directing the mind to the right object”.

First page settings of the section

Once you have opened the header in a section, change the layout of the section so that the first page of the section does not differ from the other pages of the section. Remove the setting **Different First Page** in the **Options** group on the **Header & Footer** tab.

Now the page number will appear on the first page of the section. Unfortunately, it is 0. We will correct this next.

Continuation of page numbering

Click on the Page Number button in the Header & Footer group on the Header & Footer tab.

In the menu that opens, click the **Format Page Numbers…** button.

In the window that opens, select the option **Continue from previous section** and close the window by clicking **OK**.

Now page numbers in the section should appear normally.

Info: Various section changes

There are four different types of section changes.

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#### Next Page

Makes a page break and starts a new section from the next page. Typically, this is used in situations where different page layouts or headers/footers are required.

Continuous

The new section starts on the same page where the previous one ends. Typical in situations, where there is both 1 and 2 column text on the same page.

Even Page or Odd Page

Makes a page break and starts a new section from the next even or odd page.

You have now reached the end of the “Horizontal Page and Document Sections” page. Well done, you have made good progress! Are you ready to add a footer to your document? We will pay attention to its layout using a table.

Mark as complete: