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Page Numbers

The use of page numbers is one of the basic features of long documents. Page numbering is usually also supported by displaying the total number of pages in connection with the page numbers. In a normal office use, the prints are not stapled together. In this case, it is much clearer to have the total number of pages on each page in addition to the page number.

The natural place for the page number is either in the header or footer.

Page number and total number of pages are inserted in Word as so-called fields. The fields can be used to display many types of information in a document. Fields are basically places where Word adds content based on some rules. For example, in the page number field, Word always writes the number of each page.

The Objective

A page number and total number of pages have been added as fields in the document header. Model:

Mac users: The Field button

In the following task, the total number of pages is added using Field button. In the Windows version, the button is behind the menus, but in the Mac version, it can be found directly on the menu ribbon Header & Footer tab.

Task: Add page numbering

A header and a footer can be added to the upper and lower margins of a document, and they are repeated in the same way on all pages. Typical identifying information includes page numbering and total number of pages, as well as date, author, organization logo and so on. You can either create your own header or footer or use ready-made elements.

Now let's practice creating a header. The next step is to add a page number to the document's header. After the insertion, the top of the document might look like this:

Ylätunnisteessa on sivunumero

Task: Add the total number of pages to the document

Next, after the page number, add the total number of pages in the document. Put parentheses around the total number of pages. They clarify the page numbering and total page count for the reader. Model:

Nice

Type the formatting and move the cursor to the right place

The model has parentheses around the total number of pages. Formatting is added before the total number of pages. First, move the cursor to the end of the page number and type in the formatting you want, for example, a space and parentheses. Then move the cursor between the parentheses.

Adding the total number of pages

Add the page number by selecting Field… from Document Info menu in the Insert group on the Header & Footer tab.

Käyttäjä on napsauttanut Tiedoston tiedot -painiketta. The field can be found in the middle of the opened menu

In the window that opens, you can add several different fields to your document. In the Categories menu, select Document Information to make it easier to browse the fields, and select NumPages as the field. Click OK.

Valitse Luokat: Document details and below the Field names: NumPages

Guide

### Number of pages in a section of the document

If you want to add the page number of the current section of the document, use Numbering class field SectionPages. This can be useful if your document consists of several separate sections, each with its own page numbering.

Guide

### Add page number as a field

Sometimes you want to have more control over the placement of page numbers. For example, in a situation where you are formatting a header or a footer using a table, it is possible that the normal insertion of a page number will not work. In this case, you can add the page number as a field in the same way as you added the total number of pages. The field name of the page number is Page, and can be found in the Numbering category.

Info: Removing the cover page identifier and content (e.g. page number)

If the document has a cover page, it does not need a page number or the same headers and footers as the other pages. (We will add the cover page in the Cover Page section.)

Are you ready to move forward?

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