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Tables

You can create a table in a PowerPoint presentation in many different ways, and you can also import the table from, e.g., Excel. On this page, you will be practicing adding and editing a table.

The Objective

We will add a third slide to the PowerPoint_Exercise.pptx, and create a table. The result could look like this, for example:

Mac: Creating a superscript

Unlike the Windows version, the Mac version has its own separate button for the superscript. On the other hand, the keyboard shortcut that works in the Windows version does not work on Mac.

Task: Add a new slide and give it a title

Choose Title and Content as the slide's template. Write a title: “Energy Usage of Building per Efficiency Category (kWh/m² per Annum)”.

The model:

Task: Add a table to a placeholder

Add a table with four (4) columns and two (2) rows.

The model:

Task: Enter the data in the table

Enter the following data to the table:

Mallikuvassa taulukko, jossa 5 riviä ja 4 saraketta otsikot mukaan luettuna

Task: Format the table how you want

When formatting, take into account, e.g., the width of rows and columns, the size of the table in general, the border of the table, and the formatting of the text such as size, colors, and fonts.

In the model below, the table has been moved slightly to the center, the font size has been increased, the width of the table has been set to 20 cm, and also its color scheme has been changed.

Nice

### Formatting choices of a table

When you want to format or modify the table, you must select the object to which the operation is performed.

You can easily select different parts of the table with your mouse. This function has already been practiced in chapter Word 1; if needed, you can reread it before moving on.

#### Selecting a column

Sarake valitaan napsauttamalla taulukon yläpuolelta, kun osoitin on alaspäin osoittava nuoli

#### Selecting a row

Rivi valitaan napsauttamalla taulukon vierestä, kun osoitin on sivulle osoittava nuoli

#### Selecting a cell

Solu valitaan napsauttamalla solusta, kun osoitin on vinosti osoittava nuoli

#### Selecting the entire table

Koko taulukko valitaan viemällä osoitin taulukon reunaan, kunnes osoitin muuttuu neljäsuuntaiseksi nuoleksi

Adding and removing columns and rows

When the cursor is placed inside a table, you will see two new tabs.

Kuvassa on taulukon muotoilu ja asettelu -välilehdet

Asettelu-välilehden Poista ja Lisää -napeilla voidaan poistaa tai lisätä sarakkeita, rivejä tai koko taulukko

To add or remove columns or rows, you can use the **Layout** tab. The removal will act on the activated row or column. When adding a row or a column, you can choose where it gets added: Top, bottom, left, or right.

Editing row height and column width

Rows and columns can be resized by dragging them with the mouse.

Click on the right edge of the column or the bottom edge of the row with the mouse, hold, and drag.

Sarakeleveyttä muutetaan viemällä osoitin sarakkeen oikeaan reunaan, kunnes se muuttuu kaksisuuntaiseksi nuoleksi, joka osoittaa vasemmalle ja oikealle

Rivikorkeutta muutetaan viemällä osoitin rivin alareunaan, kunnes se muuttuu ylös ja alas osoittavaksi kaksisuuntaiseksi nuoleksi

Korkeus ja Leveys -kenttiin voidaan syöttää tarkasti haluttu koko

You can also change the height of multiple rows or the width of multiple columns by navigating to the Layout tab and then the Cell Size group there.

Select rows or columns and resize them.

The option Distribute Rows makes the selected rows the same height, and Distribute Columns makes the selected columns the same width. If no rows or no columns are selected, these options affect all rows or columns.

Changing the table size

You can also resize the entire table so that all rows and columns are formatted at once. Once the table is selected, drag the mouse from the lower right corner of the table to resize the table.

Osoitin viedään taulukon kulmaan, jolloin se muuttuu kaksisuuntaiseksi vinosti osoittavaksi nuoleksi

Table styles

The easiest and fastest way to format tables is to use predefined table styles.

The table styles are in the Table Design tab, the group Table Styles.

Taulukkotyylit -ryhmän oikeasta reunasta voi napsauttaa auki muut muotoilut

The visible table styles are based on the theme or a template you've chosen for the slide you're currently editing.

Other formatting options

You can format the table by yourself more freely on the Table Design tab.

#### The background color of chosen cells	#### The borders of chosen cells
You can choose the background color by clicking the Shading drop menu.	You can format borders by clicking the Borders drop menu.

Drawing frames to tables

First choose the style of the pen, thickness of the line and the color by clicking **Draw Borders**.

Piirrä reunat -ryhmästä voidaan valita kynän tyyli, paksuus ja väri

Then draw the table frames by moving your cursor to the edge of the cell.

Reunat piirretään viemällä osoitin solun reunalle

Text alignment

Tekstien tasaus löytyy Asettelu-välilehden Tasaus-ryhmästä

When you want to horizontally or vertically align the text inside a table, you can use the buttons in the **Layout** tab, group **Alignment**.

Problem: The table cannot be reduced in size?

If a PowerPoint table is too large and you can't reduce its size normally, try changing the font to something else or adjust the font size.

Reduce the font size

Paint the contents of the table and change the font size using the Decrease Font Size and Increase Font Size buttons in the Font group of the Home tab.

Task: Add a text box

Let's clarify the table contents by telling the readers the source of information in the table. Add a text box to the table with the following text:

Source: OuLUMA - Jussi Tyni

You have now reached the end of the Table page. You can add text, images, and tables to a PowerPoint presentation. You have already come a long way! If you've done the PowerPoint Slideshow Basics set in one sitting, take a short stretching break now at the latest. Mark which of the movements you did during the break:

Next, we'll get to know how Excel and PowerPoint work together. Shall we move on to the next page?

Mark as complete: