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Your Own Styles

We have used a few different styles throughout this course. In the document body text, we have used the Normal style, and in the headings we have used in particular the Heading 1 style and the Heading 2 style. Next, we'll look at how we can use these styles more efficiently. First, we can customize these styles.

In addition, we can also create our own styles. So far, we have styled the documents by adapting the body text. If a similar structure is repeated in several places (or even in several documents), it makes more sense to create its own style. For example, in the previous two Word sections, we made hanging indentations. On this page we’ll create our own Hanging Indentation style. You may want to recapitulate this from the Hanging Indent and the Ruler page.

Styles can also be grouped into a style set. We used such a style set in the first Word chapter on the Formatting Headings and the Document page, when we styled a document using a style set. You can also visit the page to remind yourself of this.

The Objective

We will do the exercises in the Advanced_Word.docx document, where we will add a new style called Hanging Indent and apply it.

The section of the document listing different styles and their uses employs the Hanging Indent style, which features a hanging indent.

Please note that line spacing and font size in the Normal style have changed, too.

Task: Change the font size of Normal

Edit the document Advanced_Word.docx.

Edit the font size of the Normal style and set it to 11 pt.

Nice

### Changing the default font

The text of a document is by default set to the Normal style, which can be edited.

On the Basics of Text Processing page, we changed the fonts of the whole document via the Design tab, but if you want to make more specific changes to an individual style, you have to edit the style.

To edit the Normal style, right-click on the style name in the style menu and select Modify.

Muokkaa on toinen painike valikossa

A window will open where you can change the properties of the style.

The Formatting group allows you to easily change the most common style properties, such as font properties, alignment, line and paragraph spacing, etc.
More detailed properties of the style are directly displayed in this window
The Format button allows you to change all the properties of the style and even define a shortkut key to enable it

From Formatting, change the font size to 11.

Note that the Normal style is used as the basis for other styles, so it is best to keep its properties simple. For example, you should not indent it, because in the future, for example, table texts would be indented.

Task: Change the paragraph and line spacing for the Normal style

Edit the paragraph and line spacing of the Normal style as follows: Spacing before and after 6 pt, line spacing 1.

Patagraph spacing refers here to the empty space before and/or after a new paragraph.

**Line spacing ** refers to the distance between the baselines of the lines, which determines how much empty space is left between the lines.

Task: Create a new style in the document and apply it

Name the style Hanging indentation and set the depth of the hanging indentation to 1.8 in (or 4.6 cm if you are using metric system).

Here is another example of how to use the style. Note that on the Home tab, the Styles group has a new style visible.

Nice

### Creating your own style

First click on the paragraph where the new style will be used. (When we create a style, it is automatically applied to the area where we create it.)

Click on the bottom right corner of the style gallery in the Styles group on the Home tab and select Create a Style.

Luo tyyli on kolmanneksi alin painike valikossa

Give the style a name.

Click on the Modify button. (If you had started the style creation from a formatted text, you could have clicked OK, and the style formatting would have come directly from the selected text.)

The OK button is at the bottom, leftmost. The edit is at the bottom in the middle.

As a reminder: You can set indentation in the **Paragraph** window.

Muotoile-painike on ikkunan vasemmassa alakulmassa ja Kappale-painike on avautuvassa valikossa toiseksi ylimpänä.

Change the indentation in the **Indentation** group. Set the **Special** field to the value **Hanging** and the **By** field to the value **4.6**.

Muotoile kappale -ikkunassa on Sisennys-ryhmä, jossa muutetaan sisennyksen kokoa.

Applying the style

Apply the style to all paragraphs where this formatting is used in the model. Click on a paragraph and then click on the new Hanging indentation style in the Styles group on the Home tab. Finally, insert a tab character (with the Tab key) in the paragraph in the right place.

Info: Style gallery and style set

Word has a huge number of predefined styles, and you can make more of them yourself, as we did in the previous exercise.

To make it quick and easy to use the styles, there is a gallery of the most commonly used styles in the Styles group on the Home tab.

This style gallery is sometimes called a “quick styles”.

You can also save the style gallery as a style set to use it in other documents.

You can edit the gallery, for example by removing styles that are not used, or adding missing styles.

The style gallery should be edited, especially, when creating document templates or if you want to use it in other documents.

Extra task: Remove Subtle Emphasis, Emphasis and Strong from the style gallery

Mac: Saving style gallery as style set

The Save as a New Style Set button used below is in a slightly different location on the Mac version.

Extra task: Save the style gallery as a style set called “Own Styles”

Extra task: Take Own Styles into use in another document

In this exercise, you will practice using a style set you have saved in another document.

Do not close the Advanced_Word.docx file, because you will still need it after this task.

Start a new document, take the Own styles style set into use and check if you have the same styles as in the style gallery you edited. Save the empty document as Styleset.docx and close it from the screen.

Next, we will go through general guidelines for styling documents. Are you ready?

Mark as complete: