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Comments

In addition to enabling revision marks, you can also add comments to the document.

You can use the comment tool to write comments or questions about different parts of the document. Now the context of your comment will not be forgotten. Commenting does not require that the Track changes mode is enabled; commenting is a completely separate function. On this page, you can practise making and handling comments.

The Objective

Continue editing the Word_advanced_task.docx document. We are going to:

Add comments to the document
Respond to comments added by others
Mark the comments as resolved

Task: Add a comment

Add a comment to the Advanced_Word.docx document in the desired place. You can write a slightly longer comment if you wish. You will notice that comments can be longer. You can also add, for example, bullet points to a comment if you wish.

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Adding a comment

Select the part of the document to which you want to add a comment. The comment is added with New Comment button in the Comments group on the **Review tab.

You can select a part of the text by painting it, in which case the comment is directed to the selected part, for example a sentence or part of a sentence. This is usually clearer than adding a comment without selecting a range, in which case Word automatically selects the word before the cursor position as the range. It is better that the reader knows that you are not commenting on a single word.

Uusi kommentti-painike on Kommentit-ryhmän vasemmanpuoleisin painike

Type your comment and press Ctrl+Enter. In the model below, a comment has been added on the text “In this case, the”.

Uusi kommentti-painike on Kommentit-ryhmän vasemmanpuoleisin painike

Problem: My comment does not appear

Normally, the comments are always displayed in the right-hand side of the document.

It is also possible that the comment is hidden and only appears as a small icon.

My comment appears as an icon

You can make the comment visible by clicking on its icon. You can also view all comments by clicking on the Show Comments button in the **Comments**group on the Review tab.

My comment is not even shown as an icon

In this case, comments are completely hidden in your Word interface. To see them, use the second option mentioned in the previous paragraph: the Show Comments button in the **Comments**group on the Review tab.

Info: Handling of comments

Handling comments

Comments in a document can be browsed and deleted using buttons in the Comments group.

Do not delete comments in the task document!

Clicking on the lower part of the **Delete** button opens a menu, which includes the option **Delete All Comments in Document**.

Poista kaikki asiakirjan muutokset -painike on Poista-painikkeen alin vaihtoehto

Task: Make all comments visible

A speech bubble appears in the right margin of the document to indicate a comment when Simple Markup is enabled. View all comments and make observations about the comments. How many comments can you find? What are the comments about? Who has written the comments?

Task: Reply to comments and mark them as resolved

Examine the document Advanced_Word.docx.

Reply something to every comment you find.

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### Replying to a comment

Vastaus kirjoitetaan kommentin alapuolella olevaan ruutuun

Click on the speech bubble, and the comment will open to the right with a box containing the text Reply. Type your answer in the box and send it by pressing Ctrl+Enter. You can also send comments by pressing the separate Post reply button, which is marked with an arrow in the picture.

In an older version: Click on the speech bubble and select **Reply**. Write your answer and close the comment window.

Vastaa-painike sijaitsee kommenti-ikkunan alhaalla oikealla

Resolving a comment

A comment can be marked as resolved, so that others commenting on the document know that the matter has been handled.

Ratkaise-painike sijaitsee kommentti-ikkunan alhaalla oikealla

Click on the speech bubble to open a comment. In the top right corner of the comment box on the right, there is a button with three dots (•••). Click on it and select **Resolve thread** from the menu that appears.

In the older version, the comment is marked as resolved Resolve by the button found next to the Reply button.

The resolved comment will be greyed out to make it easier to see that it has been processed.

However, you can reopen the comment by clicking on the button Reopen, which will change the color to the original.

The section on handling comments is now complete, great! You can now not only propose, review, approve and reject changes to documents, but also submit, review and resolve comments. With these skills, collaborative working on documents is already starting to become quite handy. Comments and revision marks are also a great support for working alone when preparing longer documents.

Let's familiarize ourselves with the building blocks of a document: what they are and how they are made and saved.

Have you completed all the tasks on the page and are you ready to move on?

Mark as complete: